Privacy Policy
Ccentric recognises the importance of candidates’ privacy, and operates in accordance with National Privacy Principles, which came into effect as a result of the Commonwealth Privacy Amendment (Private Sector) Act of 2000.
This document provides:
- - An outline of the main points of the Act
- The approach of Ccentric to the collection, handling, use and disclosure of personal and sensitive information
- How you can review any information collected and held about you to ensure it is accurate and up to date
- A sample of our Privacy Collection Statement
What is The Commonwealth Privacy Act?
The purpose of The Commonwealth Privacy Act is to establish a nationally consistent approach to the handling of personal and sensitive information by organisations.
The legislation identifies 10 key areas known as National Privacy Principles (NPPs). These principles are outlined as follows:
NPP 1 Collection
Collection of personal information must be fair, lawful and non-intrusive. A person must be told the name of the organisation, the purpose of the collection, the rights of the person to access their information, and what will happen if the person does not give the information.
NPP 2 Use and Disclosure
An organisation should only use or disclose information about a person for the purpose for which it was collected, unless the person has consented otherwise.
NPP 3 Data Quality
An organisation must take reasonable steps to make sure the personal information it collects uses or discloses is accurate, complete and up to date.
NPP 4 Data Protection
An organisation must take reasonable steps to protect the personal information it holds from misuse, loss, and unauthorised access, modification or disclosure.
NPP 5 Openness
An organisation must have a policy document outlining its information handling practices, and make this available to anyone who asks for it.
NPP 6 Access and Correction
An organisation must give an individual access to personal information it holds about the individual on request.
NPP 7 Identifiers
An organisation must not adopt, use or disclose an identifier that has been assigned by a Commonwealth government agency.
NPP 8 Anonymity
Organisations must give people the option to interact anonymously wherever it is lawful and practicable to do so.
NPP 9 Data Transfer
An organisation can only transfer personal information to a recipient in a foreign country in circumstances where the information will have appropriate protection.
NPP 10 Sensitive Information
An organisation must not collect sensitive information unless the individual has consented, it is required by law, or in other specified circumstances such as the provision of health services or the interest of individual or public health or safety.
Ccentric’s collection, use and disclosure of personal and sensitive information
Ccentric informs candidates of their right to privacy during the recruitment process through a range of steps including:
- All written information collected (i.e. resumes) will be acknowledged and contain reference to our Privacy Policy
- All candidates will be informed of our Privacy Policy as part of the communication relating to a specific job application
- Candidates who provide information via a face to face interview will be asked to provide their written consent by signing a Privacy Collection Statement
- Candidate resumes will only be disclosed to a third party with the consent of the candidate
Gaining access to information we hold about you
As part of our Privacy Policy, Ccentric provides the opportunity for candidates to view and obtain a copy of information that we have collected about them. This may be subject to some exceptions as set out in the National Privacy Principles.
If you are able to establish that the information we have collected and/or hold about you is not accurate, complete and up-to-date, we will take reasonable steps to correct it. As this procedure could involve retrieving information from storage or archives, please allow up to one week for your request to be actioned.
In some circumstances, we may seek payment for reasonable costs incurred in supplying you with this information. Please be prepared to sufficiently identify yourself with photo ID prior to viewing any of your personal information.
Keeping your information up-to-date
If your personal information changes, please contact us and we will take all practical steps to update and correct the information. We may also contact you from time to time to update your details.
If Ccentric is unable to agree that the personal information it holds about you is accurate, complete and up to date, you may ask Ccentric to place with the information, a statement by you claiming that the information is not accurate, complete and up to date.
Below is a sample of our Privacy Collection Statement.
YOUR RIGHT TO PRIVACY WITH Ccentric
Ccentric is committed to safeguarding your personal information and confidentiality.
Personal information is collected from you as a result of the recruitment process in a number of ways, e.g. through your resume, interview questioning, telephone conversations, reference checking, background checking or skills/psychological/medical tests.
“Personal information” is defined as data such as your contact details (mobile number, email address, etc) and career history. It also includes reference data, results of psychometric and medical tests, and results of background checks as well as any other information obtained by us in connection with your possible placement in a position.
“Sensitive information” is a special component of “personal information” and includes: racial/ethnic origin, political opinion &/or membership, religious belief, trade union memberships, sexual preferences, criminal record, health or disability. Any
sensitive information will at all times be handled in accordance with anti-discrimination legislation. Sensitive information can, in most cases, only be disclosed with your consent.
The primary purpose for which your information will be used is in relation to possible placement in a new employment position. Secondary purposes could include: analysis of test results (including medical tests and assessments) identification of training needs; workplace rehabilitation; management of any complaint, investigation or inquiry in which
you are involved; or client/candidate business relationship management.
During the recruitment process, data about you may need to be disclosed to any of the following: employers, staff members & clients of the Ccentric; referees; our insurers; a professional association or registration body with a proper interest in the disclosure of personal & sensitive information; a Workers’ Compensation body; our contractors & suppliers e.g. our I.T. contractors, or any person with a lawful entitlement to obtain the information.
We have taken appropriate steps to ensure that your information is secure and only accessible to those mentioned. We retain this information for an indefinite time unless you specifically request otherwise.
To find out more, please read our privacy policy, and then, if necessary make an appointment with our Privacy Coordinator at:
Ccentric
Level 8, 92 Pitt St
Sydney 2000
Phone: 02 9232 1634
Fax: 02 9232 1977
Email: wayneb@ccentricgroup.com
We may levy a moderate charge to cover our costs for providing access to personal or sensitive information.
I understand that the personal information referred to above is any information or an opinion (whether true or not) about
me, which may range from the very sensitive (e.g. my medical history or condition) to the everyday (e.g. my address and
telephone number). It may include the opinions of others about my work performance (whether true or not), or work
experience and qualifications, aptitude test results, and any other information obtained by Ccentric in connection
with my possible placement into suitable work.
When necessary I also grant permission for Ccentric to contact relevant universities or colleges to verify my
secondary and tertiary qualifications and/or professional societies and associations to verify my membership and good
standing.
I undertake that I will not hold Ccentric, its consultants or any third party (including, but not limited to a referee, a former employer, or a client of Ccentric) liable for any detriment that might arise from the communication of any personal information collected about me. I authorise Ccentric to communicate the details of this undertaking to
any third party to whom it may relate, acknowledging that Ccentric, its consultants, and such third party may rely upon my undertaking and act upon it. I acknowledge that my undertaking may be relied upon to stop me from bringing a claim or proceedings in connection with the disclosure of personal information about me.
Your signature below confirms your consent to our collection, storage, use and disclosure of your personal (and sensitive information) as outlined above. You also declare that the information you have provided in your resume, interview and other information in support of your application is true and accurate to the best of your knowledge.
I, …………………………………………………..…………………………… (FULL NAME)
of ……………………………………………………………………………… (ADDRESS)
have read & understood this Privacy Collection Statement and voluntarily consent to personal & sensitive information about me being collected, stored, used & if appropriate disclosed as indicated above.
SIGNED (and dated) ……………………………………………………………… / /
Witness Name & Signature: ……………………………………………………... / /